Storing Business Records

When storing Business Records in a Non-Professional manner; in your office, home, garage or self-storage unit, you run the risk of violating Government standards requiring you to maintain the integrity of the file and a chain of custody.

Issues to consider when storing files in this manner are as follows:

• Frequent Delays in finding required files and important information.
• Lacking control and administration of retention and disposal policies.
• Improper and inaccurate listing of records and their location.
• Valuable information and vital records in unsecured locations.
• Not maintaining a secure chain of custody.
• Not keeping accurate records of files and documents in duplicate locations.
• Not meeting regulatory requirement standards with controls for complete records and information management.
• Wasted staff time spent searching for records.
• Wasted staff time travelling to records storage locations.
• Continuing investment required for new filing equipment and systems.
• Shortage of space to store and manage existing and new files correctly.

Industry Note:
The average cost per information security breach in 2009 was $6.75 million.

Resolving these issues is economical and easy.

Call POUCH Records Management today at 714-515-3256.

Learn more about POUCH Records Management.